Logo GreenSpaces

The state-of-the-art digital solution for green management

Care and maintenance of urban green spaces and roadside trees

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What is GreenSpaces Advantages What is Managed Addon Modules Success Stories Technical Aspects Versions Documents Documents REQUEST A DEMO

30K+

Pieces of equipment
monitored

2M+

Trees
managed

5000+

Satisfied
users

What is GreenSpaces?

GreenSpaces is an integrated and geo-referenced platform to organise and document the care and maintenance of urban greenery in the most efficient way.

Its simple and user-friendly interface, tailored to the needs of clients, makes GreenSpaces the ideal software solution for all those involved in green management.

Thanks to web and mobile technology, all users can access a constantly updated database from any location.

Advantages

Increased efficiency

Green management based on solid, up-to-date information is more cost-efficient. Historical data is accessible to users at all times and provides comprehensive survey information of managed areas.

Public participation

Public engagement in green management, made possible with citizen reporting tools, results in higher quality standards for green areas.

Integration

Our flexible open standards based solutions can be easily integrated into other IT systems. This gives you full control of your data at all times via clearly documented interfaces.

Improved safety

Updated monitoring of trees and play equipment helps reduce the risk of accidents in public areas. GreenSpaces keeps track of tree assessments, playground inspections and maintenance activities.

Innovation

GreenSpaces integrates the latest innovation in data capture, environmental sensors, NFC and RFID tagging. R3GIS is constantly investing in research and development to keep its software solutions at the cutting edge of technology.

Used by thousands of urban green management professionals

Companies

Public Administrations

Tree & Playground Consultants

What is Managed?

GreenSpaces manages all elements of green areas in a spatial database. The software lets users plan maintenance jobs, track issues with attached documents and photos, and carry out assessments on trees and playground equipment.

Via the GreenSpaces mobile app, users can monitor and document operations directly in the field. Numeric or RFID tags help identify objects under management and provide full traceability for all activities.

Trees and Equipment

For the management of trees, recreational and sports equipment GreenSpaces provides specific procedures, which accurately track inspections and maintenance activities carried out.

Data of managed objects, monitoring forms, validation procedures, types of jobs and user profiles are all highly configurable, providing clients with an interface solution that perfectly fits their needs.

GreenSpaces Addon Modules

GreenSpaces was designed to provide a fully comprehensive solution for inventory and management of urban green areas. During the last few years, R3GIS has worked closely with pilot cities and research institutions to further extend the functionality of our platform. We've developed a set of additional modules that help cities adapt to climate change, reduce the carbon footprint of maintenance activities and foster citizen engagement.

GreenSpaces METEO Module

Take weather data into account while planning and scheduling your maintenance activities.

Maintenance activities in the field are highly dependent on weather conditions. This module provides the necessary weather information to plan activities more efficiently:

  • Weather dashboard with current hourly data and future forecasts for precipitation, temperature, humidity, wind, evapotranspiration and solar radiation
  • Weather warnings available several days in advance and updated every hour
  • Allows download of raw weather data and forecasts

GreenSpaces BENEFITS Module

How much is urban green worth?

Based on weather data and algorithms developed by the University of Milan and the University of Florence to calculate the environmental benefits of trees and shrubs, this module calculates the daily values of ecosystem services for a considerable number of tree and shrub species. The following benefits are calculated:

  • CO2 absorbed, sequestered and stored
  • PM2,5 and PM10 deposited
  • Water transpired
  • Energy saved for air cooling

This module also contains all functions included in the METEO module.

GreenSpaces WATER Module

Use water efficiently and ensure strong and healthy trees!

The WATER module calculates the water requirement for each tree by comparing the transpired water with the water available in the soil and potentially provided for in weather forecasts. This allows GreenSpaces to determine when irrigation is necessary. In calculating this, the WATER module considers the following data:

  • Tree characteristics (species, age, planting site)
  • Weather data (past data as well as weather forecasts for the next 72 hours)
  • Irrigation already carried out

When a tree needs water, the user is informed and can schedule watering activities in GreenSpaces. The volume of water currently received by the tree is also then considered in calculating water requirements for following days.

This module includes functionalities of both METEO and BENEFITS modules.

Menu/Functions METEO BENEFITS WATER
Meteo dashboard
Weather warning
Weather data
Ecosystem services
Smart Irrigation

GreenSpaces WORKS Module

Manage maintenance and care activities more efficiently and keep your resources under control.

The WORKS module activates the tools necessary for advanced job management. It provides a weekly calendar allowing detailed work task planning, including specification of date and time of planned execution and assignment of tasks to workers for each job. In combination with the METEO module, the calendar enables optimisation of work planning, with consideration of weather forecasts. The WORKS module adds the following advanced functions to GreenSpaces:

  • Easy scheduling of maintenance and care activities
  • Smart work scheduling check (taking into account distance between jobs and weather conditions)
  • Team management and monitoring
  • Flexibility in managing contractors
  • Cost control

GreenSpaces GREEN CITY Module

Communicate the value of urban green to the citizens!

Adaptation strategies to the increasing number of heat waves, droughts, heavy rainfall and wind gusts cannot succeed without citizen participation. Citizens are informed through a public portal about urban green areas. Information about trees, shrubs, assets and playgrounds is displayed through the use of an interactive map. Data is based on a detailed tree inventory, and can include the calculation of ecosystem services:

  • If combined with the BENEFITS module, ecosystem services are calculated on a daily and annual basis, and updated information is available on the portal for the studied species
  • If the BENEFITS module is not enabled, data on ecosystem services can be integrated and calculated with the i-Tree Eco model as a separate service for any desired species

Explore some of public examples of GREEN CITY Modules developed by R3GIS:

PUBLIC PORTAL OF RIMINI (IT) PUBLIC PORTAL OF BOLZANO (DE) PUBLIC PORTAL OF KRAKOW (EN)

Success stories

GreenSpaces | Padova Success Story
Padova Success Story
 GreenSpaces | Prof. Franco Guzzetti, Politecnico di Milano
Prof. Franco Guzzetti, Politecnico di Milano
 GreenSpaces | Hamburg Success Story
Hamburg Success Story
 GreenSpaces | Bolzano Success Story
Bolzano Success Story
 GreenSpaces | ZZM Kraków Success Story
ZZM Kraków Success Story

What they say about us

"At this moment, in my opinion, there is no better ready-made solution than GreenSpaces."

Agnieszka Szatan / Tree officer / ZZM Krakow

"We've found GreenSpaces a super programme. It gives us the possibility to see all sites in one view and to see which contractor is doing which task."

Ricarda Rump / Project manager for outdoor facilities / Schulbau Hamburg

"Now we can share the information about green management to companies who help us care for trees as well as with other employees and citizens."

Lukasz Pawlik / ZZM Krakow Deputy Director

"Before GreenSpaces was introduced, the communications overhead was extremely high. 5-6 people were occupied for a whole day to bring together the organisation for executing tree care tasks. Now, it took five clicks."

Jochen Braun / Supervisor / Arbor Artist Baumpflege

"[With GreenSpaces, green management] is a lot faster and a lot more accurate."

Stefano Tava / Tree officer / Giardineria Comunale di Bolzano

Technical Aspects

A single, up-to-date database

All information about sites and their elements can be browsed in real time by all stakeholders involved in green management.

Sharing

The activity calendar for each site is shared with contractors and administrators as a detailed job list or Gantt chart. Users can view only those activities for which they have responsibility.

Software as a Service

GreenSpaces is available as Software as a Service (SaaS) with an annual subscription fee, which includes the use of the web platform and the mobile app, hosting service, the daily data back-up and remote support.

Unlimited number of users

You decide who uses the platform. There is no limit on the number of users you can create for all stakeholders involved in the management of green areas.

Scheduling

Maintenance activities, tree assessments and inspections can be scheduled and assigned to operators. Automatic procedures allow planning of activities dependant on inspection outcomes.

Offline operation

Information is updated directly on the field through the mobile app, even without internet connectivity.

Data import/export

GreenSpaces allows authorised users to import and export survey data in a standardised and documented format.

Versions

GreenSpaces is available in various versions for companies, public administrations and tree and playground experts.

Versions

Below are listed the different GreenSpaces features

FUNCTIONS GREENSPACES TREES PLAY
Unlimited number of users with differentiated roles
Site form with features, documents, statistics
Customizable basemap
Job management with relative costs, timing and planning
Prints in PDF format, exports in XLS and SHP formats
Android app for smartphone or tablet for field work
Tree form with visual and instrumental stability assessments
Positioning of roadside trees with linear referencing
Play- and Sports equipment form with inspections
Management of all types of objects (greenery and urban furniture)
Monitoring of issues and non-compliances
Import survey from SHP format

An additional Enterprise version includes all features of GREENSPACES for multiple clients, each with a custom configuration.

Documents

Explore GreenSpaces documents

Icon PDF green
GreenSpaces Brochure
Urban Green Areas and Roadside green / Efficient and responsible management
DOWNLOAD
Icon PDF green
Technical data sheet
Efficient and responsible management of urban green areas
DOWNLOAD

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Gallery

GreenSpaces gallery
Introduction to GreenSpaces
Map
Trees detail
Equipment detail
Site detail
Site list
GreenSpaces Mobile

FAQs

Yes. There are procedures to import data in both Excel and Shapefile formats. To successfully onboard data, Excel files must contain a specific set of fields. Some of those are mandatory and must contain data (e.g. area, plant number, geographical coordinates). Others are optional (e.g. taxonomy, diameter and tree height).

To load the inventory of a green area you can import a Shapefile. Shapefile is a GIS format that contains both geometric data (polygons, lines or points) and the corresponding attributes and can be created or modified with different types of GIS software. To import these files, they must conform to the technical specifications of the “Data Model for the inventory of Green Areas”. Data can also be imported from Excel files (technical support by the R3GIS team usually required).

Support is only a quick email away (at support@r3gis.com). The R3GIS team will contact the client to discuss problems and find solutions. Service contracts also provide for maintenance work.

GreenSpaces includes an app for Android devices which allows collection of data in the field. New trees can be recorded, including the tree's Visual Stability Assessment, playground equipment can be entered and documented, issues can be recorded, jobs reviewed and closed, and much more - all in offline mode. The GreenSpaces app works smoothly in areas of poor or no connectivity, and updates can be synced once the user is back within Internet coverage.

Yes, simply connect an external GPS device to your Tablet or Smartphone via Bluetooth and positioning accuracy will be improved on aerial imagery (imagery also displayed in offline mode, if need be).

A demo of GreenSpaces is available online. To access the demo, please send us a request to info@r3gis.com with your details. A member of the R3GIS team will be in touch with you to guide you through the functionality of the software and give you temporary access to the demo for 15 days.

Data can be exported from GreenSpaces in various formats, depending on the data type. Area/site lists and lists of work orders can be downloaded in Excel file format. Inventories of trees, play areas and surfaces, tree lists and their stability assessments, lists of recreational objects and related inspections, can be downloaded both in Excel file and Shapefile formats. Reports on all of this information can also be printed in PDF format.

DXF files cannot be imported directly. You must first convert them into Shapefile format in accordance with the specifications and then import them. There are several programs that allow you to convert them, some of which are Open Source.

GreenSpaces has a function that allows you to calculate statistics on all assets or on specific locations. GreenSpaces records all the changes on the database and can then make comparisons between two different dates. Results of statistics can be exported in Excel Tables.

Yes. Each operator using GreenSpaces performs tasks and functions limited to their particular job description. User profiles can be individually configured according to the needs of the client.

Yes. A manual is available, accessible within the application.